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Request a literature search

We will carry out mediated literature searches on your behalf to inform patient care, research and service development. We cannot perform searches for users which count towards assessed pieces of work. Users requiring literature searches to support their continuing education are encouraged to attend training in literature searching skills. Please ensure you have read the information below the form before submitting.

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How is this search request recorded?
A record of this search request is recorded by the library staff for (but not limited to): re-running the search at a future date, training and statistical purposes. Data regarding the number and frequency of search requests is submitted annually to Health Education England. Non-identifiable data pertaining to this search may be used in the library’s annual report and for other service-related activities including marketing, promotion and service improvement.

How will you use my contact details?
We will use your contact details to discuss the search requested with you and to send you the results of the search. We will also use your information to contact you about (but not limited to): library services and events, to gather feedback about the literature search service and how it has informed patient care, research and service development.

(If you do not agree, we may not be able to conduct the search for you. Please email us papworth.library@nhs.net to discuss your concerns).

How can I see the data you hold on me?
You may request a copy of the literature search data that we have recorded by emailing papworth.library@nhs.net. We will respond within 7 working days.

How long will you keep my data?
We will keep your data for the length of your library membership which will end when you leave the Trust. We will keep data about library service usage for as long as is necessary to submit statistics to Health Education England, to compile our annual report and to monitor and improve the literature search service.

The Library service has a legal basis for processing your data, as we cannot provide the service without the processing mentioned.

Can I ask for my data to be deleted?
Yes, you have the right to ask to be forgotten.

Your library account
You can email papworth.library@nhs.net at any time and ask to be deleted from our system. If you do not have any items on loan, we will delete your account within 7 working days of receiving your request.

If you request for your account to be deleted and you have items on loan, we will keep your data until the items have been returned. After the items have been returned, we will delete your account within 7 working days.

Your literature search request
If you would like us to remove identifiable data from our record of literature searches, please email papworth.library@nhs.net and we will delete your personal information within 7 working days of receipt of your request.

Sharing your data
Your data will be held in accordance with the Data Protection Act 1998 and the General Data Protection Legislation 2018 on the shared NHS library management system to which this library contributes and KnowledgeShare. Your information may be accessible to library staff at other NHS and partner organisations within the shared library management consortium to enable loans of other libraries' materials. Your data will not be shared with any other third party.

The Library's use of data guidelines are available to read here.