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Register to join the Library

All Papworth staff and students may join the Library. To register, please complete this form fully. By completing this form you are agreeing to:

  1. Abide by the Library's rules and regulations of use.
  2. Not allow unauthorised users to gain access to the Library and understand that your visit to the Library is monitored by CCTV and the door access system.
  3. Leave the Library in the state you would wish to find it and close windows and switch off electrical equipment after use.
  4. Ensure borrowed items are returned on time and before your placements/employment ends.
  5. Adhere to password security and will not knowingly infringe copyright.
  6. Permit the information given on this form to be held on the Library Management system and door access system and be used only for the purpose associated with the provision of Library Services.

Please read the terms and conditions below the form before submitting.

Yes No
Staff Student

How will you use my contact details?
We will use your information to contact you about (but not limited to): library services and events, to gather feedback about using the library and your library account.

How can I see the data you hold on me?
If you wish to view the data that we hold on you on our Library Management System, please contact papworth.library@nhs.net and we will reply to your request within 7 working days.

How long will you keep my data?
We will keep your data for the length of your library membership which will end when you leave the Trust. We will keep non-identifiable data about library service usage for as long as is necessary to submit statistics to Health Education England and to compile our annual report. The Library service has a legal basis for processing your data, as we cannot provide the service without the processing mentioned.

Can I ask for my data to be deleted?
Yes, you have the right to ask to be forgotten. You can email papworth.library@nhs.net at any time and ask to be deleted from our system. If you do not have any items on loan, we will delete your account within 7 working days of receiving your request.
If you request for your account to be deleted and you have items on loan, we will keep your data until the items have been returned. After the items have been returned, we will delete your account within 7 working days.

Sharing your data
Your data will be held in accordance with the Data Protection Act 1998 and the General Data Protection Legislation 2018 on the shared NHS library management system to which this library contributes and KnowledgeShare. Your information may be accessible to library staff at other NHS and partner organisations within the shared library management consortium to enable loans of other libraries' materials. Your data will not be shared with any other third party.

The Library's use of data guidelines are available to read here.

Following submission of this form, your Library account will be created within two working days.  You will also receive an automatic email within two working days with your log-in details for your online Library Account. You will also be able to access the library out-of-hours using the barcode on your Papworth ID badge. Please email us if you have any further queries.